Automated W9 Management

We’ve all heard the old saying, “there are only 2 things guaranteed in life – Death & Taxes”.

But as a business owner, you know 1st hand that paying your taxes is only the tip of the tax burden iceberg because you also need to comply with a labyrinth of additional form filings and regulations.

It’s those sneaky “hidden costs” of IRS compliance that can really add up in both time and money (especially when you screw something up).

And one of the biggest headaches online merchants suffer with is the W9 management and ensuring that every affiliate you pay has an up-to-date W9 completed and on file. Making a mistake here can be extremely expensive as you’re responsible for paying the taxes for your affiliates if you don’t manage this correctly.

But you know, at Premium Web Cart, we’re not the type to leave our merchants hanging and let them suffer with the difficult management burden without coming up with an ingenious solution that allows you to remove this hassle from your “to do” list.

Here’s how we solved this problem for you.

  1. Affiliate Signup – We allow your affiliates to sign up and start selling your products without hassling them for a W9. After all, the more obstacles you place in front of an affiliate, the less likely they are to actually sell for you.
  2. Affiliate Sales Success – Once your affiliate successfully sells your product, and you now owe them commission, they will receive a W9 request message every time they log into their affiliate account.This message will inform them that they have money waiting to be paid to them so they are now very motivated to get that W9 into your hands.

    The message also provides them with explicit instructions on how you want the W9 delivered along with a “quick link” to the W9 form (we make it as foolproof as possible to ensure this gets done).

  3. Submission Completion – Once the W9 is safely in your hands, you can click a check box for that affiliate and tell PWC that you have the completed form. This will stop the message from appearing in their account.
  4. Affiliate Payment – When paying your affiliates using our “Affiliate Easy Pay” system, you have the option of only paying affiliates with W9 forms on file (highly recommended).

Now you have your affiliate W9 management system covered from sign up to commission payment …could it get any easier or well thought out than this? An easy online shopping cart doesn’t have to be a “basic shopping cart” and you don’t need to settle when you can use a Premium Web Cart. More than a cart, it’s a complete marketing solution.

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One Response to Automated W9 Management

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